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AI Tip of the Week

AI Tip of the Week: Turn Every Meeting Into a “Decision Ledger” with ChatGPT Record

Great calls die in scattered notes. This week’s tip shows you how to capture decisions, owners, and next steps as reusable assets—using ChatGPT’s Record mode plus a simple template.

Why this matters

Zero lost context: Record generates a private canvas with a structured summary you can reshape into emails, plans, or tickets. OpenAI Help Center
Recall across meetings: Toggle Reference record history so ChatGPT can answer questions like “What did we commit to last Monday?” using past recordings. OpenAI Help Center
Fast, compliant setup: It’s currently macOS‑only and available to Plus, Pro, Business, Enterprise, and Edu; there’s a 120‑minute cap per session. Get consent before recording. Business/Enterprise/Edu content is not used for training by default. OpenAI Help Center
- Decision | Owner | Due date | Rationale (1 line) | Links/Artifacts

2) Action Items

- Task | Owner | Deadline | Dependency | Status (TBD)

3) Risks & Assumptions

- Risk | Likelihood | Impact | Mitigation | Owner

- Assumption | What to validate | By when

4) Parking Lot (deferred topics)

5) Follow‑ups & Checkpoints

- Next checkpoint date | What success looks like (3 bullets)

Formatting: Markdown tables where possible. Be concise and concrete.

If information is missing, add a “? Needed” column.

After‑call one‑click prompts

Run these directly in the canvas:

Actionables to tasks:
“Turn Action Items into a checklist I can paste into Jira/Linear. Include component, label, and 1‑line acceptance criteria per task.”
Stakeholder email:
“Draft a 150‑word recap for execs: decisions, 3 risks, next checkpoint. No jargon.”
PRD scaffold:
“Using the Decision Ledger, generate a PRD skeleton with Problem, Goals/Non‑Goals, Success Metrics, and Open Questions.”
Cross‑meeting recall:
“Across my past recordings, what did we decide about [topic]? Return: Date, decision, owner, unresolved items, and the recording’s timestamp links.”
(Works best with “Reference record history” enabled.) OpenAI Help Center

When to use it

Roadmap & design reviews: lock decisions and rationale to prevent re‑hashing.
Client calls: capture commitments and follow‑ups precisely.
Weekly ops: roll up decisions into a single status view in minutes.

Pitfalls & fixes

Ambiguous owners/dates → the “? Needed” column flags gaps so you can resolve them fast.
Long transcripts → ask: “Summarize only decisions/owners/deadlines in ≤10 bullets.”
Enterprise controls → if Record is missing, ask your workspace owner to enable it in Settings → Workspace Controls. OpenAI Help Center

TL;DR

Use ChatGPT Record to capture meetings, then transform the auto‑summary into a Decision Ledger that drives tasks, emails, and PRDs—and stays queryable across conversations for future decisions. (macOS; 120‑min cap; consent required.) OpenAI Help Center

5‑minute setup

Open the ChatGPT macOS app → Record. If you’re in Enterprise/Edu and don’t see it, your admin may need to enable it. OpenAI Help Center
Record the meeting (up to 120 minutes). Stop to generate a canvas. OpenAI Help Center
Turn on “Reference record history.” This lets new chats reference past canvases/transcripts. OpenAI Help Center
⚠️ Consent & accuracy: Always get permission to record and verify important details—transcriptions can contain errors. OpenAI Help Center

Copy‑paste template: “Decision Ledger”

Paste this into the canvas right after the meeting summary:

You are my Decision Ledger. Using the transcript + summary, extract:

1) Key Decisions

- Decision | Owner | Due date | Rationale (1 line) | Links/Artifacts